Corporate cards that automatically record expenses

Give every employee a card and stay in control of where and how much they spend. Every payment is automatically recorded as an expense in Bizneo — no manual data entry, no manual reconciliation.

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Bizneo virtual corporate card for managing employee expenses

Expense card issuing

A company card for every employee, active straight away

For everything that isn't reimbursable. As soon as you create it, it's ready to use. Everything else is up to you, card by card.

Set up from the employee's profile. You create the card using data you already have in Bizneo; the employee only completes a basic verification (ID document and email) and the card is active instantly.
Virtual by default. No waiting, no shipping: it's ready to use the same day it's created.
Physical, available on request. It's not the default: it's requested separately for the employee and payment that need it, without changing anything else in their setup.

Spending under control

You decide where, how much and how every euro is spent, and every expense is recorded automatically

1 in 5 expense reports contains errors. With a corporate card, the expense arrives already recorded: no report to fill in. (Source: GBTA)

Limits and categories

Set up each corporate card and forget about surprises

Adapt each card to your company's spending policy. If a payment doesn't fit what's allowed, it's declined instantly.

Limits per card and per category. Set the amount, how often the balance resets, and a minimum and maximum per transaction.
Allowed spending categories. Fuel, accommodation, restaurants, transport… Anything outside those is declined automatically.
Custom expense types. Link each category to an expense type so transactions classify themselves.

Spending category configuration screen with per-category limits in Bizneo

Correcting an expense report takes 18 minutes on average. If every expense is recorded automatically, there's nothing to correct.

Balance control

Know what you have and top up whenever you want

Everything you need to manage your company expense card, in one place and with no strings attached. You decide when and how much to add, with no minimum top-ups or mandatory windows.

Full visibility in real time. Available, pending and held balance, with a history of top-ups and who made them.
Top up whenever you want, no minimums. Add whatever amount you need, whenever you need it; no obligation to top up on a schedule.
Full control of total spend. See at a glance how much is still available for the whole company.

Balance control panel for a company expense card with amounts available per category

Control no longer depends on every employee's discipline, but on the setup you decide once.

How each team uses the corporate card

A different setup for every way of spending

Not every department spends the same way. Adapt each card to what each team needs and let the spending policy apply automatically.

Marketing
Software and online subscriptions with online payments enabled and every other category locked. Every tool you subscribe to is recorded as an expense without asking the admin team for anything.
Sales team
The sales team's fuel card, with a per-transaction limit: if the tank holds 50 litres (around €75), you set the limit there so no one tops up their own car too. The same card covers travel allowances for every trip.
Management
Profiles with broad autonomy and a cap on the overall amount, so they can move without friction day to day while every expense stays just as traceable as the rest of the team's.
Year-end budget
At year end, teams with budget left over can use it within their limits without opening a purchasing process for every expense. Everything is recorded and reconciled instantly.
Outside category
If a card only allows fuel and the employee tries to pay at a supermarket, the payment is declined on its own. No one needs to review it or approve it by hand.

Cards, expenses and people on a single platform

Corporate card payments live inside your HR software

Cards sit alongside your employees, your payroll and your expense management. No adding people twice, no separate systems to connect: your team's data is already here.

What our customers say about us

Victoria Negara

Administrative Manager at E100 Iberia

Wehaveimplementedtheexpensemanagementmodule,whichisveryusefulforrecordingandmanagingemployeeexpenses,withtheabilitytosetspendinglimitsandapprovalworkflows.

With Bizneo's corporate cards, spending is controlled before it happens

Every payment stays within the policy you set, without waiting until the end of the month to find a problem

Stop chasing receipts and control spending from the first payment

Find out how expense cards for employees fit into your day-to-day operations.

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